It’s a near certainty that, no matter how hard you strive for your office to be paperless, you will find that you need to scan items such as incoming correspondence, signatures pages, and exhibits. As the items that often have the most detail, it’s important to learn the best practices […]
If you work in a law office, then it’s a near certainty that you’re familiar with collaborating on documents using Word’s track changes features. Today, now that almost all legal writing involves some sort of collaboration, it’s a hugely valuable and useful tool. However, as the tangle of multi-colored markup […]
Most people, legal professionals included, make up terrible passwords. We know this because, after major hacks of big name websites, details of the passwords used are often revealed to the public. After one such hack, it was revealed that the most common three passwords were “123456,” “password,” and “12345678.” It’s […]
Following a series of recently announced changes to the California Rules of Court you may soon need to change how you’re preparing documents to adhere to new eFiling formatting rules. In October, the Judicial Council of California published several rule changes and amendments to come into effect on January 1, […]
Optical character recognition, usually abbreviated to just OCR, is the process of converting image files containing letters and words (such as scans or photographs) into searchable, text-based documents. Now that the eFiling rules in many states, for example in California and Texas, require that electronically filed submissions (including exhibits) be […]
It’s long been best practice to ensure that the PDF documents you file electronically with the court are text searchable. That’s because one can navigate searchable documents by looking up specific words and phrases, add markup (like comments) to specific sections, and copy and paste individual blocks of text. The […]
Redaction — the permanent deletion of data from documents — used to be really simple. In the past, thick permanent marker pens were used to black out the information. These days, especially now that eFiling means that many documents need never be printed out, that process doesn’t make sense. It […]
Do your days feel like they’re whizzing past, leaving you with little more than a much longer to-do list? In busy, always-on-the-go professions like the law, it can often feel like there’s no let-up. However, there are legal professionals out there who have unlocked the secrets of productivity and time […]
When it comes to learning about cyber security, the first thing you notice is that there are a lot of threats out there. Sometimes the tools you use will be to blame. Other times (some might even say most times) it is down to human error. In other words, it’s […]
Law firms have a clear duty of care with respect to the sensitive information they hold about their clients and the matters they’re working on. Last week, as part of our contribution to Cyber Security Awareness Month, we wrote about the seriousness of the cybercrime threat facing law firms. In […]
Cyber attacks have been in the news a lot lately, with data breaches at major companies and tales of hacked emails regularly featuring on the nightly news. The simple fact is that cyber crime is on a sharp rise. This increase matters for legal professionals because law firms are very […]
Consider this scenario: you’re preparing to file a financial disclosure in a divorce case. To protect your client’s confidentiality, you’ve dutifully removed all of their bank details, their social security number, and so on from the Word document. You deleted it, so it’s gone permanently, right? Not so fast! It […]
If you don’t know your EFMs from your EFSPs, talk of “the cloud” leaves you wondering if people are discussing the weather, or “phishing” seems like something one ought to do with a rod and reel then this post is for you! It’s true that technology can sometimes appear to […]
The rapid introduction of electronic filing in courts across the U.S. means that it is now increasingly likely that court documents will only be read digitally. Some digital documents are easier for the courts to handle than others, however. What are the key features of a “court friendly” filing? The […]
The legal profession, especially solo practitioners and small firms, have long been considered laggards in the implementation of technology — stubbornly sticking to paper-based methods and generally wary of change. However, there’s growing evidence that more and more small law firms are beginning to embrace technology. In particular, firms are […]
A well-formatted and -presented legal document can go a long way toward enhancing readability. However, worrying about consistent formatting can seem trivial when it’s the content that really matters. If (like me) you’re a bit of a pedant for a consistently-presented document, then you may have spent a lot of […]
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